These terms were last updated 01/10/2025 at 20:26pm NZT.
 

Card Market by Card Show Company – Exhibitor Terms and Conditions

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These Terms and Conditions (“Agreement”) are entered into by and between the undersigned exhibitor (“Exhibitor”) and Card Market by Card Show Company (“Organizer”). By applying and participating in Card Market by Card Show Company, the Exhibitor agrees to the following terms:

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1. Anti-Piracy Policy

Card Market by Card Show Company has a strict anti-piracy policy. Exhibitors displaying counterfeit, pirated, or fan-made products that may infringe copyright will be required to remove these items and may be asked to leave the event without a refund.

Exhibitors are expected to adhere to the highest ethical standards when selecting products for sale. If unsure about the legitimacy of any product, exhibitors should contact the Organizer prior to the event for guidance.

Exhibitors must display no less than 75% trading or collectible card products or related products (e.g., sleeves, binders, etc.). Any product that deviates significantly from this requirement may be subject to removal from the event.

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2. Booth Space and Setup

Booth Allocation: The Organizer will assign booth spaces based on availability and Exhibitor requirements. Specific booth requests will be considered but are not guaranteed.

Setup and Load-In: Exhibitors are responsible for setting up their booths during the designated setup times. Booths must be ready before the official opening time of the event. Setup times will be provided by the Organizer.

Booth Hours: Exhibitors must ensure their booth is staffed and open during all official show hours. Early closure of booths is not permitted.

Booth Design: Exhibitors are responsible for the design and arrangement of their booth, provided it complies with the venue’s fire safety regulations and overall event aesthetics.

Signage and Venue Property: Exhibitors are not permitted to hang, affix, or otherwise attach any signage, banners, or promotional materials to the venue’s walls, doors, or property without prior written consent from the Organizer.

Electricity: Electricity will not be available at this event. Exhibitors must plan accordingly and ensure that their setup does not require electrical access.

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3. Liability and Insurance

The Exhibitor is solely responsible for any loss, damage, or injury to their property, goods, staff, and customers during the event. Card Market by Card Show Company and its representatives are not liable for any incidents arising from exhibitor activities.

Personal Property: The Exhibitor agrees to accept full responsibility for all materials and goods displayed at the booth and accepts liability for any damage, theft, or loss of items during the event.

Indemnification: The Exhibitor agrees to indemnify, defend, and hold harmless Card Market by Card Show Company, its representatives, volunteers, agents, and employees from any claims, damages, or liabilities resulting from the Exhibitor’s actions, omissions, or negligence during the event.

Insurance: It is strongly recommended that all exhibitors carry their own insurance covering loss, theft, or damage to their products, equipment, and other property during the event.

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4. Compliance with Laws and Regulations

Legal Compliance: Exhibitors must comply with all applicable laws, regulations, and codes, including but not limited to fire codes, health and safety regulations, and local zoning laws. The Organizer reserves the right to remove any exhibitor who violates these regulations or creates a safety hazard.

Taxation and Licensing: The Exhibitor is responsible for collecting and remitting any applicable taxes (e.g., sales tax) as required by local authorities. Exhibitors are also responsible for obtaining any necessary business licenses or permits required for vending at the event.

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5. Health and Safety

General Conduct: Exhibitors must maintain a clean and safe environment in their booth area at all times. Exhibitors are responsible for removing waste and packaging materials from the event space.

Health Protocols: If applicable, exhibitors must adhere to any health and safety protocols imposed by the event venue or local government. This may include mask mandates, social distancing, or sanitation measures.

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6. Event Cancellation or Postponement

In the event of an unavoidable situation, such as a natural disaster or government-imposed restrictions, that forces the cancellation or postponement of the event, the Exhibitor agrees that they will not hold Card Market by Card Show Company liable.

Refunds: In the case of event cancellation or postponement, the Organizer will provide a refund to the Exhibitor, less any administrative fees. If the event is rescheduled, exhibitors will have the option to transfer their booth to the new date.

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7. Conduct and Behavior

Exhibitors must conduct themselves in a professional and courteous manner during the event. Disruptive behavior, harassment, or failure to comply with event rules and guidelines may result in immediate removal from the event, with no refund.

Prohibited Items: The sale of illegal or dangerous items, including but not limited to weapons, drugs, and counterfeit products, is strictly prohibited.

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8. Payment Terms and Refund Policy

Exhibitor Fees: The exhibitor fee is due upon confirmation of booth space and must be paid in full by the agreed deadline. Failure to pay by the deadline may result in the forfeiture of the booth space.

Refund Policy: Exhibitor fees are non-refundable except in the case of event cancellation or rescheduling. If the Exhibitor withdraws from the event for any reason, no refunds will be issued.

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9. Force Majeure

Neither party will be held responsible for failure to fulfill their obligations under this Agreement in the event of circumstances beyond their reasonable control, including but not limited to, acts of God, fire, flood, war, government restrictions, or pandemics.

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10. Miscellaneous

Amendments: These terms and conditions may be amended by the Organizer at any time. Exhibitors will be notified of any significant changes.

Governing Law: This Agreement is governed by the laws of New Zealand, and any disputes will be resolved in New Zealand courts.